Purchasing Policies & Procedures

This purchasing guide is designed to give departments an overall understanding of the State of Idaho statutes and the Purchasing Department rules, policies, and procedures that pertain to purchasing.

• Delegated Authority

• Photocopiers

• Leases, Contracts, & Time Purchases

• Vehicle Purchases

• Vehicle Leases

• Conflict of Interest

• Sales and Use Tax Exemption

• Return Policy

*Deviating from any of the policies and procedures put into place by LCSC and the State of Idaho could jeopardize the College’s local purchasing authority.

DELEGATED AUTHORITY       --Top--
 

The College has a delegated authority to purchase property and/or services expected to cost $50,000 or less.  Costs are determined as one-time purchases of property or the total cost of a contract for services, including renewal or extension periods, costing less than $50,000.

PHOTOCOPIERS AND FAXES   --Top--

There are Statewide Contracts for the purchase and lease of photocopiers and facsimile machines that fit most of the needs of departments.  Contact the Purchasing Department for more information.

LEASES, CONTRACTS AND TIME PURCHASES   --Top--

All leases, contracts and time purchases must be processed by the Purchasing Department.

VEHICLE PURCHASES   --Top--

There are mandatory Statewide Contracts for the purchase of new automobiles and pickup trucks.  Contact the Purchasing Department for more information.

VEHICLE LEASES   --Top--

The State Division of Purchasing processes all leases for vehicles.  Contact the Purchasing Department for more information.

CONFLICT OF INTERST   --Top--

The College, in compliance with Idaho Code 67-702 concerning Ethics in Government and 67-5726, concerning Prohibitions, and policies set forth by the Office of the State Board of Education, prohibits purchases from State employees.

SALES AND USE TAX EXEMPTION:   --Top--

LCSC is exempt from paying taxes in the State of Idaho.  Purchases obtained out of state are subject to that states tax.  Contact the Purchasing Department for a copy of a Tax Exempt Certificate.

RETURN POLICY:--Top--

In the event that an item is delivered to a department which needs to be returned, please follow these steps:

1.     Contact the vendor.  Explain that you wish to return an item.  They may require the purchase order, tracking, or order confirmation number in order to reference your order.
 
2.     Follow their repackaging and labeling instructions.

3.     Request the credit memo be mailed to the Controller’s office with the original purchase order number on it.

4.     After you have spoken with the vendor and know that a credit memo is coming, please notify Purchasing via email of the change to the purchase order so that the amount of the returned item can be disencumbered.

5.     If you wish to order a replacement item, please call Purchasing for a new purchase order number.

Home