The Purchase Process
Check to see if the item(s)
are available on the Statewide Contract list.
Fill out the requisition,
include shipping/handling charges, part numbers or manufacturer numbers
information or instructions in the body of the “description” box
Obtain required signatures
(contact Accounts Payable for more information on required signatures)
For all IT related
purchases, contact IT
are available in the Purchasing Department
A Purchase Order is
processed from a requisition by the Purchasing Department and faxed (or
mailed at your request) to the vendor.
Confirming Purchase Orders:
order (or a purchase order number) must be presented to the vendor
before or at the time of a purchase, not after the order has been placed
Purchasing to obtain a confirming purchase order number. When
requesting a confirming purchase order number you will be asked to
provide the requisition number, the name of the vendor and the dollar
amount of your order. Place the confirming P.O. number in the P.O.
number box in the upper right hand corner of the requisition
- Fill out the
remainder of the requisition (see “Preparing Requisitions” above).
- Mark the
"Confirming: Do not Duplicate" box in the upper right hand corner of
the requisition indicating that the order is confirming
out the requisition, send it through for proper signatures and
processing immediately. Do not wait for an invoice
or for your order to come in. When departments receive the
invoice, it must be forwarded to Accounts Payable.
separating purchases or work projects to avoid the bidding process is a
violation of the State of Idaho Code and carries a civil penalty. In
addition, splitting orders could jeopardize the College’s delegated