Surplus Property Disposal

Whenever equipment/property is disposed of or transferred to another state agency, a Surplus Property Disposal Form must be completed and sent to the Purchasing Office prior to disposal.

• Complete the form by providing as much information as possible, including:
  • LCSC Inventory tag # (if applicable)
  • Description of item
  • Condition codes (see codes listed on form)
  • Original cost, if known
  • Estimated value of equipment
• Select which disposal method you will be using from the dropdown menu.
  • If selecting to transfer to another agency or sell at public auction, contact Purchasing for guidance.
• Disposal Method/Value 
  • Review all IT related property with IT, to assist in value/disposal method determination. 
  • Review all other property with Physical Plant, to assist in value/disposal method determination. 
  • Enter name of IT or Physical Plant who reviewed and date reviewed on the Surplus form. 
• Vehicles
  • If disposing of a usable or repairable vehicle, first notify the offices of the Vice Presidents and President, to determine if any of their departments or divisions may want the vehicle. 
    • If the vehicle is unusable, check with the T&I Division to determine if they want the vehicle.
  • If other department/division does want the vehicle, no Surplus form is needed. Proceed with internal property transfer. 
  • If no other department/division wants the vehicle, proceed with processing Surplus form. 
    • Check the corresponding box on the Surplus form to confirm notification was made. 
• Sign the form electronically
  • Email the completed form to the Purchasing Office at purch@lcsc.edu
• Wait for a copy signed by Purchasing to be returned to you before disposing of the property.
  • Surplus Forms with tagged property with a value greater than $0 may take 14 days or more to process. 
  • Surplus Forms with tagged property with a value of $0 or non-tagged property will take approximately 5 days to process.