Surplus Property Disposal

Whenever equipment/property is disposed of or transferred to another state agency, a Surplus Property Disposal Form must be completed and sent to the Purchasing Office prior to disposal.

  • Complete the form by providing as much information as possible, including:
    • LCSC Inventory tag # (if applicable)
    • Description of item
    • Condition codes (see codes listed on form)
    • Original cost, if known
    • Estimated value of equipment
  • Select which disposal method you will be using from the dropdown menu.
    • If selecting to transfer to another agency or sell at public auction, contact Purchasing for guidance.
  • Disposal Method/Value
    • Review all IT related property with IT, to assist in value/disposal method determination.
    • Review all other property with Physical Plant, to assist in value/disposal method determination.
    • Enter name of IT or Physical Plant who reviewed and date reviewed on the Surplus form.
  • Vehicles
    • If disposing of a usable or repairable vehicle, first notify the offices of the Vice Presidents and President, to determine if any of their departments or divisions may want the vehicle.
      • If the vehicle is unusable, check with the T&I Division to determine if they want the vehicle.
    • If other department/division does want the vehicle, no Surplus form is needed. Proceed with internal property transfer.
    • If no other department/division wants the vehicle, proceed with processing Surplus form.
      • Check the corresponding box on the Surplus form to confirm notification was made.
  • Sign the form electronically
  • Wait for a copy signed by Purchasing to be returned to you before disposing of the property.
    • Surplus Forms with tagged property with a value greater than $0 may take 14 days or more to process.
    • Surplus Forms with tagged property with a value of $0 or non-tagged property will take approximately 5 days to process.