Using Teams with your Office Staff
Microsoft Teams offers many collaboration features. Due to its integration into the College’s technology infrastructure and the requirement of login credentials, it is more secure than other clients that are increasingly targets of disruption and attacks. We do recognize that many users are comfortable with certain features in Zoom and are hesitant to sacrifice them by moving to Teams. We would like to offer some support and practices that might make this shift easier.
Why should I use Teams?
| IF YOU... | YOU COULD CREATE A TEAM TO... | |
| Easy Meeting Recordings | record meetings using Zoom and send out or upload the recording to a shared space afterwards | schedule meetings that will record and automatically upload to the team space |
| Document Collaboration | send a group email with an attachment asking for feedback | upload a document to edit directly in Teams and collect feedback in the comment section |
| Calendar Coordination | have a group calendar that each person adds to their Outlook | schedule meetings that will show up both in the Teams calendar and on each member’s Outlook calendar |
| Communication Hub | have an inbox overflowing with quick email exchanges | use the chat area for internal communication and leave email for more important tasks |
| Shared File Storage | have a shared drive for your department or a cross-departmental group | store and share files securely in the cloud with everyone in the Team |
| Project Management | have frequent meetings with your team to update on work | give updates in the chat space, or use the Planner feature to keep track of tasks and due dates |
| Organization | already use other Office 365 apps like Outlook, OneDrive, Notebook, Planner, or Skype for Business | keep all your O365 content organized in one place |
Where can I learn more about how to use Teams?
Microsoft has great on-demand training videos.
We also have additional information about utilizing Teams for meetings outside the organization with students or non-LCSC employees.
There will also be PDT courses made available this summer and fall.
Security settings when creating Teams
When creating Teams, you will need to select the appropriate security settings to ensure data within the Teams stays private.
If you are unsure if your Teams is set to private you can check by following these steps (only available to the owner of the Teams):
- Open Microsoft Teams and go to the Teams section from the left-hand menu.
- Find Your Team in the list of teams you're an owner of.
- Click on the three dots (ellipsis) next to your team name to open the menu.
- Select Manage Team.
- Under the Settings tab, click the Edit button and then scroll to the Privacy section.
- Ensure the setting is set to Private:
- If it’s set to Public, anyone in the organization can access the content. Change this by selecting Private.
- You can also review the Members tab to ensure only authorized personnel are part of the team.