Recruitment Expenses

1. All requests should be submitted for approval two weeks prior to candidate's visit and/or as soon as the interview schedule is determined. 
2. No more than three candidates are to be interviewed without prior approval.

1. Use of the recruitment budget is for professional staff and faculty positions.
2. It is not to be used for grant-funded positions or classified staff positions.

PRE-RECRUITMENT TRAVEL/CANDIDATE INTERVIEW

1. Request Form: The request form submitter will complete the online Recruitment Expense Form.
2. If travel is included, the travel office will review: The submitted form will route to the Controller's Office Travel Department for review and approval.
3. VPFA Reviews: If travel office reviewed, it will next route to the Vice President for Finance and Administration (VPFA), otherwise VPFA will be the only reviewer if candidate meal expense is the only expense.
4. Approval Returned to Submitter: The VPFA will review and route the request back to the hiring chair, or originator of the submitted form.

POST-RECRUITMENT TRAVEL

1. Receipts and Documentation: Collect all receipts and documentation from both the candidate and any expenses you incurred on their behalf.
2. Pcard Log: If Pcard expenses were used, include the email approval for expenses in your Pcard log.
3. Jaggaer Attachment: Add an internal attachment with the email approval for travel expenses. This will be submitted in Jaggaer as a "Check Request." 
   1. Controller's Office travel staff are the first approvers in the Jaggaer workflow. 
   2. VPFA (or backup) will be the second/final approver in the Jaggaer workflow.
4. Exceeding Approved Costs: If the expenses exceed 10% of approved expense for candidate travel, please provide an explanation to vpfinanceadmin@lcsc.edu and cotravel@lcsc.edu. If excess amount is not approved, that amount will be the responsibility of the department.
5. NOTE for CANDIDATE MEALS: For candidate meals, follow the MER policy and Pcard guidelines to submit all required documentation including permission to use the institutional recruitment expense account.

1. Travel to and from Lewiston
2. Meals during travel and interview process
3. Lodging during stay in Lewiston