Space Request Process

Space Request Process

Space requests are defined as a division or department requesting additional or swapping of spaces not currently occupied by the division or department. Please use the Space Request Form to initiate a request. If a space request is approved, please be aware that the institution retains the future right to repurpose the space as needed. 

  1. Respective VP or president receives their direct report’s request for space.
    • If approved by the respective VP/president, proceed to next step.
  2. Institutional Vice Presidents Review. If the space requested is already utilized or managed within your same unit (Academic Affairs, Student Affairs, Administrative Services, Direct Reports, etc.), skip this step. Otherwise, all VPs review the request in comparison to the Campus Master Plan and other campus initiatives.
    • Recommendation prepared, proceed to next step.
  3. Executive Cabinet reviews and approves or not.
    • If approved, proceed to next step.
    • If not, notifications are made to the division/department.
  4. Physical Plant then reviews for alteration/modification needs and feasibility.
    • Cost and feasibility reviewed. 
      • If not feasible, notifications are made to the respective VP or president and the division/department. 
      • If there is a cost, estimates are provided, and proceed to next step.
      • If no cost (included here is regular maintenance like painting between office moves), proceed to next step.
    • Physical Plant will coordinate with other involved areas.
  5. Communications & Marketing Review
    • Projects must conform to branding guidelines for LC State colors, signage, and logos. If your project will use colors, signage, logos, etc., then College Communications and Marketing must review.
  6. Information Technology Review
    • Cost and feasibility reviewed 
      • If not feasible, notifications are made to the respective VP or president and the division/department.
      • If there is a cost, estimates are provided, and proceed to next step.
  7. Respective VP or president reviews estimates and funding needs and sources.
    • Determines whether to proceed or not.
    • Identifies funding if applicable.
    • If approved and funded (whether by the department or institutional), proceed to next step.
  8. Physical Plant acts as project manager and provides instructions to the respective department/division.
    • Division/department enters a work request for the move and/or renovations to Physical Plant and also to the IT Help Desk if IT will be affected by the move or renovation.
    • Physical Plant will oversee the project, coordinate with other involved areas, and communicate the overall project costs to the requestor.